Harrison Township HPC

Advisory tool · AI reviews are informational only · All decisions rest with the commission

Submissions Inbox

Applicant Portal Link apply.harrison.districtdesk.org
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Application Details

Select a district property or enter an address, then upload the applicant's PDF to begin review.

Drag & drop files here, or click to browse

PDF, JPEG, PNG, or HEIC · COA form, photos, drawings, specifications

Property Intelligence

Select a property on the Review tab to see details here.

Commission Essentials

Governing documents and tools used in every meeting.

Historic District Ordinance
Full municipal code — Chapter governing the historic district
Secretary of the Interior's Standards
Federal standards for rehabilitation of historic properties
Harrison Township Website
Township government, meeting schedules, COA forms
NJ Parcel Map
Block/lot lookup, parcel boundaries, satellite overlay
Robert's Rules of Order
Parliamentary procedure reference for commission meetings

Architectural Visual Search

Look up any architectural term — opens Google Images for visual examples.

Applicant Resources

Share these with applicants looking for qualified contractors and restoration guidance. These are public directories — the commission does not endorse any specific contractor.

NJ Contractor License Verification
Official NJ Division of Consumer Affairs license verification portal
Traditional Building Magazine
Specialty restoration products, materials, suppliers, and techniques
Preservation Directory
National directory of preservation consultants, contractors, and craftspeople
Preservation Alliance (Greater Philadelphia)
Regional organization serving South Jersey — workshops, resources, contractor referrals
Window Preservation Alliance
Historic window repair guidance, find a window restoration specialist
NPS Preservation Briefs
Free technical guidance on maintaining and restoring historic buildings — roofing, masonry, wood, paint
Historic Tax Credits (NPS)
Federal tax incentives for certified rehabilitation of historic structures
NJ Historic Preservation Office
State HPO — grants, technical assistance, NJ Register of Historic Places

Commissioner Training

NJ law (P.L. 2025, c.149) requires 5 hours of training within 18 months. Track hours in the Admin panel.

Rutgers Preservation Program
Graduate courses and public workshops on historic preservation
NAPC Webinar Series
Free monthly webinars for preservation commissioners nationwide
NAPC CAMP Training
Commission Assistance and Mentoring Program — structured HPC training
Preservation NJ
Statewide preservation organization — conferences, workshops, and advocacy for NJ
ACHP Training Portal
Federal Advisory Council — online training modules for commissioners

Commission Records

Browse past meetings, look up property decisions, and add historical records.

Property History ▼
Past Meeting Sessions ▼
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Add Past Meeting Record ▼

Enter records from previous meetings to build your commission's history.

Meeting Info
Application Details
Decision
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Meeting Minutes
Attach Documents
Drag & drop files here, or click to browse
Meeting notes, approval letters, COA applications, photos (PDF, JPG, PNG)
Violations Tracker ▼

Track unauthorized exterior changes to district properties. Active violations appear in meeting minutes under Old Business.

+ Add New Violation ▼

Live Meeting

0 of 0 applications decided · Session unsaved

Meeting Recorder

Ready — Chrome/Edge required

Roll Call / Attendance

Approval of Prior Meeting Minutes

Detecting most recent session...

Generate Meeting Minutes

Commission Calendar

Meeting schedule, RSVP tracking, quorum monitoring, and applicant notifications.

Subscribe to this calendar

Add all commission meetings to your personal calendar. Updates automatically when events change.

Paste in Google Calendar, Outlook, or Apple Calendar under "Subscribe from URL" or "Add calendar from web"

Upcoming Meetings & Events ▼

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Past Meetings ▼

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Training Events ▼

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Settings

Public Application Portal ▼
Control whether applicants can submit COA applications through apply.harrison.districtdesk.org.
Application intake
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Today: — submissions received · Public URL: apply.harrison.districtdesk.org
Legal & Compliance ▼

Disclaimer last acknowledged: This session

About This Tool

Harrison Township HPC Portal is a software tool designed to assist volunteer historic preservation commission members with administrative tasks. It uses artificial intelligence to help with application review, meeting preparation, and record-keeping.

This tool is not certified, endorsed, or approved by the National Park Service, any State Historic Preservation Office (SHPO), the National Alliance of Preservation Commissions (NAPC), or any federal, state, or local government agency.

AI-generated content including COA reviews, completeness scores, meeting summaries, and minutes drafts are informational aids only. They do not constitute professional architectural opinions, legal determinations, or official historic preservation findings.

Commission members remain solely responsible for all decisions, motions, conditions, and official acts of the commission.

Recording consent: Users of the meeting recording feature are responsible for compliance with applicable state and local recording consent laws. Laws vary by jurisdiction.

Privacy & Legal: info@districtdesk.org
AI Usage & Cost Tracking ▼
This month: —
$0.00 spent $5.00 monthly cap
$0.00
API cost this month
0
AI operations this month
Costs are estimates based on Anthropic's Sonnet pricing ($3.00/M input · $15.00/M output). Actual charges may vary slightly.

Commission member management, training records, and audit logs require admin access.

KPI Dashboard ▼

Dashboard

District Compliance

Tracks which properties in the Mullica Hill Historic District have gone through the proper COA submittal process for exterior changes.

Application Activity
Commission Performance
SHPO Annual Report

Generate a professional .docx report with application statistics, commission operations, attendance, and training data — ready for the State Historic Preservation Office.

Commission Members ▼

Email and phone are used for meeting reminders and quorum alerts. Phone is used for SMS escalation if enabled. This information is not visible to applicants.

Add New Member
Training & Attendance ▼

Training Hours

Meeting Attendance History

AI Usage & Audit Log ▼

No activity logged yet.

All AI operations are logged with timestamps and IP addresses for administrative reference.
Monthly API cost cap
When spend reaches 80% of this cap, a notice appears in the portal. This is a visibility tool — AI features continue working if the cap is reached.
$ / month
Presets:
At $5/month you can run approximately 20 full COA review cycles, or 140 chat messages — or any combination. Most months will stay well under this.
User Management ▼
Add New User

Help & Documentation

Getting Started ▼
What does this portal do?
This portal helps your commission prepare for meetings, run AI-assisted first-pass reviews of COA applications, record motions during meetings, and generate draft minutes afterward. It does not replace commission judgment — it assists with preparation and record-keeping.
What should I do before each meeting?
Set the Meeting Date at the top right. For each application, go to the Review tab, upload the applicant's documents, and run the AI review. Use the follow-up chat if you need more detail.
Who should use which tab?
Review tab — secretary or chair, before the meeting. Property tab — displayed on screen during hearings. Meeting tab — whoever is tracking motions during the meeting. Minutes tab — secretary, after the meeting.
COA Review (Review Tab) ▼
What files should I upload for a review?
Upload the applicant's submitted materials: the completed COA application form, drawings, photos, and product specs. If the ordinance is uploaded it will be referenced automatically.
How many files can I upload at once?
Up to 5 PDF files per review with a combined limit of 20MB. If an applicant submitted more, combine less important documents into one PDF before uploading.
What does the completeness score mean?
The score (0–100%) reflects how complete the application packet is. Below 60% typically means the application should be tabled until missing items are provided.
What does the AI review do?
It reads the uploaded documents and checks them against the Secretary of Interior's Standards and any uploaded ordinance. It gives a summary, flags key issues, and suggests questions for the applicant. Treat it as a first-pass review — the commission makes all final determinations.
How do I send the applicant a follow-up email?
After running a review, use the Draft Applicant Email button. It generates a professional email listing what's missing. Copy the text into your email client and send it from your commission email address.
During a Meeting (Meeting Tab) ▼
How do I take attendance?
Check the box next to each member as they arrive. The quorum indicator updates automatically.
How do I record a motion?
Click the outcome button (Approved / Approved with Conditions / Tabled / Denied), set the vote count, add any conditions, and click Record Motion.
How does the meeting recording work?
Click Start Recording — you'll see a consent screen first. Once approved, the browser captures audio via speech-to-text. The transcript appears in real time. Click Stop when done, then Summarize with AI.
Why is the recording saved even if I don't summarize it?
The transcript is an administrative record in case of a dispute about what was decided. It is saved regardless of whether you use the summarize feature.
After the Meeting (Minutes Tab) ▼
How do I generate minutes?
Make sure all motions are recorded in the Meeting tab, then go to the Minutes tab and click Generate Minutes Draft. Edit the result before distributing.
The minutes draft isn't quite right.
The draft is editable directly in the text area. Fill in member names, call-to-order time, and adjust wording before distributing.
Troubleshooting ▼
The AI review is taking a long time.
Large PDFs can take 30–60 seconds. If nothing appears after 90 seconds, refresh and try again with fewer or smaller files.
I uploaded a PDF but the AI says it can't read it.
Some PDFs are scanned images with no embedded text. The AI can still attempt to read them but accuracy may be lower.
The recording isn't working.
Live recording requires Google Chrome or Microsoft Edge. Make sure you've allowed microphone access when prompted.
Something looks broken.
Try the Reset button at the top right to clear the current session. If the problem persists, note what you were doing and report it to whoever manages your portal.
Commission Assistant
Ask about properties, applications, past meetings, how to use the portal, or general historic preservation questions.